Schedule Management

Text/Screenshot → OpenClaw Recognition → Information Extraction → Create Calendar Event → Sync to iPhone

张三：明天下午3点，在会议室A讨论项目方案，记得带笔记本

You: Help me create a calendar event:
Tomorrow at 3 PM, discuss the project plan in Meeting Room A

OpenClaw: Sure, let me create a calendar event for you.

[Analyzing...]

OpenClaw: Calendar event created!

📅 Event Details:
- Title: Discuss Project Plan
- Time: 2026-02-11 15:00-16:00
- Location: Meeting Room A
- Participant: Zhang San
- Notes: Remember to bring your laptop

Reminder Settings:
- 15 minutes before
- 1 hour before

Synced to:
- Mac Calendar ✅
- iPhone Calendar ✅

Tuesday, February 11, 2026

15:00-16:00  Discuss Project Plan
             📍 Meeting Room A
             👤 Zhang San
             📝 Remember to bring your laptop
             
             🔔 Reminder 15 minutes before
             🔔 Reminder 1 hour before

Subject: 2026 Q1 Product Planning Meeting

Time: February 15, 2026 (Friday) 14:00-17:00
Location: HQ Building, 3rd Floor Conference Room
Attendees: All product team members
Agenda:
1. Q1 Product Review (30 minutes)
2. Q2 Product Planning (60 minutes)
3. Resource Allocation Discussion (60 minutes)
4. Summary & Action Items (30 minutes)

Please prepare in advance:
- Q1 Product Data Report
- Q2 Product Planning Draft
- Resource Requirements List

You: Help me create a calendar event based on this email
[Paste email content]

OpenClaw: Analyzing email content...

[Analysis complete]

OpenClaw: Detailed calendar event created!

📅 Event Details:
- Title: 2026 Q1 Product Planning Meeting
- Time: 2026-02-15 14:00-17:00 (3 hours)
- Location: HQ Building, 3rd Floor Conference Room
- Attendees: All product team members

Agenda:
1. 14:00-14:30 Q1 Product Review
2. 14:30-15:30 Q2 Product Planning
3. 15:30-16:30 Resource Allocation Discussion
4. 16:30-17:00 Summary & Action Items

Preparation Items:
✓ Q1 Product Data Report
✓ Q2 Product Planning Draft
✓ Resource Requirements List

Reminder Settings:
- 1 day before (prepare materials)
- 2 hours before (check preparations)
- 30 minutes before (head to the conference room)

Synced to Mac and iPhone Calendar ✅

You: Help me create a recurring calendar event:
Every Monday at 10 AM, team weekly meeting, 1 hour, Meeting Room B

OpenClaw: Recurring event created!

📅 Event Details:
- Title: Team Weekly Meeting
- Time: Every Monday 10:00-11:00
- Location: Meeting Room B
- Recurrence: Weekly
- End: Indefinite (or specify an end date)

Reminder Settings:
- 15 minutes before

Created events for the next 12 weeks:
- 2026-02-10 (Monday) 10:00
- 2026-02-17 (Monday) 10:00
- 2026-02-24 (Monday) 10:00
- ... (12 occurrences total)

Synced to Mac and iPhone Calendar ✅

Title: [Meeting Topic]
Time: [Date] [Start Time]-[End Time]
Location: [Meeting Room / Online Link]
Attendees: [Participants]
Agenda: [Meeting Agenda]
Preparation: [Materials to Prepare]
Reminders: 1 day before, 1 hour before, 15 minutes before

Title: [Project Name] - Deadline
Time: [Due Date] All Day
Priority: High
Reminders: 1 week before, 3 days before, 1 day before, morning of
Notes: [Deliverables Checklist]

Title: [Event Name]
Time: [Date] [Time]
Location: [Location]
Reminders: 30 minutes before
Notes: [Related Information]

Meeting: [Meeting] Project Discussion
Task: [Task] Complete Report
Activity: [Activity] Team Building
Learning: [Learning] Tech Sharing

Important meetings: 1 day, 1 hour, 15 minutes before
Regular meetings: 1 hour, 15 minutes before
Deadlines: 1 week, 3 days, 1 day before
Personal events: 30 minutes before

- Meeting link (for online meetings)
- Room location (for in-person meetings)
- Attendee contact information
- Preparation materials checklist
- Related document links

Red: Urgent and important
Orange: Important but not urgent
Yellow: Urgent but not important
Green: Personal events
Blue: Learning and growth

张三：明天下午2点，在星巴克（国贸店）见面讨论新项目的事，
记得带上你的方案，我请你喝咖啡😊

WeChat Screenshot → OCR Text Recognition → NLP Information Extraction → Create Calendar Event

李四：后天晚上7点，老地方吃饭？
你：好的！

You: [Send WeChat screenshot]
Help me create a calendar event

OpenClaw: Recognizing screenshot content...

[OCR recognition complete]

OpenClaw: Appointment information identified!

📅 Event Details:
- Title: Dinner with Li Si
- Time: 2026-02-12 19:00-20:30
- Location: The usual place (please confirm the exact address)
- Participant: Li Si

Reminder Settings:
- 2 hours before

Calendar event created ✅

💡 Tip: If "the usual place" has a specific address,
let me know and I'll update it in the calendar.

You: The usual place is "Haidilao (Sanlitun Store)"

OpenClaw: Address updated!

📍 Location: Haidilao (Sanlitun Store)
📍 Address: No. 19 Sanlitun Road, Chaoyang District, Beijing

Synced to calendar ✅

Project Manager: @All Members
Next Wednesday at 9:30 AM, project kickoff meeting in the 5th floor
main conference room
Please make sure to attend, the meeting is expected to last 2 hours
Please prepare:
1. Project requirements document
2. Technical proposal
3. Timeline schedule

There will be a working lunch after the meeting

You: [Send group chat screenshot]
Help me create a calendar event

OpenClaw: Recognizing group chat content...

[Recognition complete]

OpenClaw: Meeting information identified!

📅 Event Details:
- Title: Project Kickoff Meeting
- Time: 2026-02-19 09:30-11:30 (2 hours)
- Location: 5th Floor Main Conference Room
- Attendees: All project team members

Preparation Items:
✓ Project requirements document
✓ Technical proposal
✓ Timeline schedule

Notes:
- Working lunch after the meeting
- Attendance is mandatory

Reminder Settings:
- 1 day before (prepare materials)
- 1 hour before
- 15 minutes before

Calendar event created ✅

💡 Tip: Lunch time from 11:30-13:00 has been automatically reserved

This week's schedule:
Monday 10:00 - Team weekly meeting (Meeting Room A)
Wednesday 14:00 - Client visit (Client's office)
Friday 16:00 - Project retrospective (Online meeting)

You: [Send screenshot]
Help me batch create these calendar events

OpenClaw: Recognizing multiple events...

[Recognition complete]

OpenClaw: 3 events identified!

📅 Event 1: Team Weekly Meeting
- Time: 2026-02-10 10:00-11:00
- Location: Meeting Room A
✅ Created

📅 Event 2: Client Visit
- Time: 2026-02-12 14:00-15:30
- Location: Client's office (specific address needed)
✅ Created

📅 Event 3: Project Retrospective
- Time: 2026-02-14 16:00-17:00
- Location: Online meeting (meeting link needed)
✅ Created

All events synced to calendar ✅

💡 Tips:
- Client visit needs a specific address
- Project retrospective needs a meeting link

✅ Good screenshots:
- Clear text
- Good lighting
- Complete content

❌ Bad screenshots:
- Blurry
- Too dark
- Content cut off

✅ Easy to recognize:
Time: Tomorrow at 3 PM
Location: Meeting Room A
Topic: Discuss the project

❌ Hard to recognize:
Tomorrow afternoon at that place to discuss that thing

You: [Send screenshot]
This is about a meeting scheduled for tomorrow afternoon, at the office

OpenClaw: Got it! I'll use your additional context to improve recognition.

OpenClaw: Here's what I recognized:
Time: Tomorrow at 3 PM
Location: Meeting Room A

Can you confirm this is correct?

You: The time is right, but the location is Meeting Room B

OpenClaw: Got it, updated to Meeting Room B ✅

You: Help me import this class schedule to my calendar
[Upload 课程表.xlsx]

OpenClaw: Reading Excel file...

[Reading complete]

OpenClaw: 4 courses identified!

Creating calendar events...

✅ Advanced Mathematics (Every Monday 08:00-09:40)
✅ College English (Every Monday 10:00-11:40)
✅ Computer Fundamentals (Every Tuesday 14:00-15:40)
✅ Physical Education (Every Wednesday 08:00-09:40)

All courses for the semester created (16 weeks, 64 events total)

Reminder Settings:
- 15 minutes before each class

Synced to Mac and iPhone Calendar ✅

标题,日期,时间,地点,负责人,优先级
需求评审,2026-02-15,14:00-16:00,会议室A,张三,高
设计评审,2026-02-20,10:00-12:00,会议室B,李四,高
开发完成,2026-03-01,全天,无,王五,高
测试完成,2026-03-10,全天,无,赵六,中
上线发布,2026-03-15,09:00-18:00,机房,张三,高

You: Help me import the project milestones
[Upload 项目里程碑.csv]

OpenClaw: Reading CSV file...

[Reading complete]

OpenClaw: 5 milestones identified!

📅 Requirements Review
- Time: 2026-02-15 14:00-16:00
- Owner: Zhang San
- Priority: High
✅ Created

📅 Design Review
- Time: 2026-02-20 10:00-12:00
- Owner: Li Si
- Priority: High
✅ Created

📅 Development Complete
- Time: 2026-03-01 All Day
- Owner: Wang Wu
- Priority: High
✅ Created

📅 Testing Complete
- Time: 2026-03-10 All Day
- Owner: Zhao Liu
- Priority: Medium
✅ Created

📅 Production Release
- Time: 2026-03-15 09:00-18:00
- Owner: Zhang San
- Priority: High
✅ Created

All milestones synced to calendar ✅

Reminder Settings:
- High priority: 1 week, 3 days, 1 day before
- Medium priority: 3 days, 1 day before

You: Help me create the following meetings:

1. Every Monday at 10:00, team weekly meeting, Meeting Room A, 1 hour
2. Every Wednesday at 14:00, tech sharing, Meeting Room B, 2 hours
3. Every Friday at 16:00, project retrospective, online meeting, 1 hour

Starting next week, for 12 weeks

OpenClaw: Batch creating meetings...

[Creating...]

OpenClaw: Batch creation complete!

📊 Creation Summary:
- Team Weekly Meeting: 12 occurrences
- Tech Sharing: 12 occurrences
- Project Retrospective: 12 occurrences
- Total: 36 events

Date Range:
- Start: 2026-02-17
- End: 2026-05-09

Reminder Settings:
- All meetings: 15 minutes before

Synced to Mac and iPhone Calendar ✅

💡 Tip: You can individually modify any single meeting in the calendar

OpenClaw: ⚠️ Time conflict detected!

Conflicting events:
- 2026-02-15 14:00 Requirements Review (Meeting Room A)
- 2026-02-15 14:30 Client Visit (Client's Office)

Suggestions:
1. Reschedule Requirements Review to 15:00
2. Reschedule Client Visit to 16:00
3. Cancel one of them

Please choose how to proceed:

OpenClaw: ⚠️ Date format errors found!

Error rows:
- Row 3: Date "2026/02/30" is invalid (February doesn't have 30 days)
- Row 5: Time "25:00" is invalid (exceeds 24 hours)

Auto-corrected:
- Row 3: Changed to "2026-03-01"
- Row 5: Changed to "23:00"

Can you confirm these corrections are correct?

OpenClaw: ⚠️ Missing required fields found!

Missing information:
- Row 2: Missing "Title"
- Row 4: Missing "Date"

Suggestions:
1. Fill in the missing information
2. Skip these rows
3. Use default values

Please choose how to proceed:

You: Help me set up reminders for a project deadline:
March 15, 2026, product launch

OpenClaw: Sure, let me set up multi-level reminders!

📅 Event: Product Launch
⏰ Date: 2026-03-15

Reminder Settings:

🔔 Level 1 Reminder (2 weeks before)
- Time: 2026-03-01 09:00
- Message: 2 weeks until product launch, start the final sprint
- Action: Check progress, confirm resources

🔔 Level 2 Reminder (1 week before)
- Time: 2026-03-08 09:00
- Message: 1 week until product launch, countdown begins
- Action: Complete testing, prepare launch plan

🔔 Level 3 Reminder (3 days before)
- Time: 2026-03-12 09:00
- Message: 3 days until product launch, final checks
- Action: Confirm launch process, prepare rollback plan

🔔 Level 4 Reminder (1 day before)
- Time: 2026-03-14 09:00
- Message: Product launches tomorrow, get ready
- Action: Team rally, confirm on-call schedule

🔔 Level 5 Reminder (morning of)
- Time: 2026-03-15 08:00
- Message: Product launches today, let's go!
- Action: Final checks, prepare for launch

5-level reminders set ✅

You: Help me create an important meeting:
Tomorrow at 3 PM, board meeting

OpenClaw: Detected "board meeting" —
this is a high-importance meeting. Suggested reminders:

🔔 1 day before (prepare materials)
🔔 2 hours before (check preparations)
🔔 30 minutes before (head to the meeting room)
🔔 10 minutes before (final confirmation)

Would you like to use this reminder plan?

You: Help me create a calendar event:
Tomorrow at 2 PM, meeting at the client's office

OpenClaw: Detected an off-site meeting.
Based on location distance (~30 min drive), suggested reminders:

🔔 2 hours before (prepare to leave)
🔔 1 hour before (confirm route)
🔔 30 minutes before (leave now)

Travel time automatically calculated ✅

You: Help me create a calendar event:
Next Monday at 10 AM, product demo

OpenClaw: Detected a demo presentation. Suggested reminders:

🔔 3 days before (prepare demo materials)
🔔 1 day before (rehearse the demo flow)
🔔 2 hours before (check equipment)
🔔 30 minutes before (head to the meeting room)

Preparation Checklist:
✓ Demo slides
✓ Product demo
✓ Backup plan
✓ Projection equipment

Reminders and checklist created ✅

You: Sync calendar reminders to Feishu

OpenClaw: Feishu reminders configured!

Reminder Channels:
- Calendar reminders (Mac/iPhone)
- Feishu message reminders
- Feishu calendar sync

Example:
When "tomorrow's 3 PM meeting" triggers 1 hour before:
1. Mac Notification Center popup ✅
2. iPhone lock screen notification ✅
3. Feishu message reminder ✅

Synced to Feishu ✅

You: Send important meeting reminders to WeCom

OpenClaw: WeCom reminders configured!

Reminder Rules:
- Meetings marked as "important"
- Send WeCom messages 1 day and 1 hour before

Message Format:
📅 Important Meeting Reminder
Title: [Meeting Name]
Time: [Meeting Time]
Location: [Meeting Location]
Preparation: [Preparation Items]

Configuration complete ✅

You: Send me email reminders for project deadlines

OpenClaw: Email reminders configured!

Reminder Rules:
- All deadline events
- Send emails 1 week, 3 days, and 1 day before

Email Content:
Subject: [Project Name] Deadline Reminder
Body:
- Due date
- Days remaining
- Completion progress
- Suggested actions

Configuration complete ✅

❌ Bad practices:
- Setting multiple reminders for every event
- Reminders too close together
- Generic reminder content for everything

✅ Good practices:
- More reminders for important events, fewer for routine ones
- Space reminders out reasonably
- Personalize reminder content

❌ Generic reminder:
"Meeting reminder: Meeting in 15 minutes"

✅ Optimized reminder:
"📅 Product Review Meeting
⏰ In 15 minutes (14:45)
📍 Meeting Room A (3rd Floor)
👤 Attendees: Product Team
📝 Bring: Product proposal, data report"

🔴 High Priority (handle immediately)
- Important meetings (10 minutes before)
- Urgent tasks (same day)
- Client appointments (30 minutes before)

🟡 Medium Priority (handle soon)
- Regular meetings (15 minutes before)
- Routine tasks (1 day before)
- Team activities (2 hours before)

🟢 Low Priority (handle when free)
- Study plans (1 day before)
- Personal events (30 minutes before)
- Hobby activities (2 hours before)

Adjust based on personal habits:

Early riser (wakes at 7:00):
- Morning reminder: 08:00
- Midday reminder: 12:00
- Evening reminder: 19:00

Night owl (wakes at 9:00):
- Morning reminder: 10:00
- Midday reminder: 14:00
- Evening reminder: 21:00

Weekdays vs Weekends:
- Weekdays: 1 hour before
- Weekends: 2 hours before (more relaxed)